Junior Accountant

San Mateo, CA

Full Time

Mid Level

About the Organization
A leading nonprofit animal welfare organization dedicated to protecting animals, inspiring compassion, and strengthening the bond between people and pets. Through sheltering, veterinary services, wildlife rehabilitation, and community outreach, the organization provides vital programs that save lives and create a more humane community.

About the Role
We're looking for a Junior Accountant to help ensure the financial integrity of our general ledger and support timely, smooth month-end and year-end closes. This position reconciles account balances and bank statements and owns our payroll function and related reporting. It's a hands-on role performed fully on-site.

Essential Duties and Responsibilities

Support day-to-day and monthly accounting operations, including account reconciliations, journal entries, and initiating reimbursements for some receivables
Help maintain an accurate general ledger database and ensure integrity between the GL and development database
Contribute to external audits by preparing schedules, coordinating projects, and providing accurate, relevant reporting
Document and maintain policies, procedures, and workflows for assigned areas of responsibility
Perform bi-weekly payroll processing and related reporting, including verifying timesheets and union dues
Work with Human Resources to ensure accurate employee setup/changes in payroll, benefit/union deductions, reporting, and accruals; resolve payroll discrepancies; process and maintain retirement transmissions, reports, and census; prepare final checks on time
Prepare bank reconciliations and investigate discrepancies
Maintain fixed asset and depreciation schedules
Maintain schedules for select prepaid expenses, amortizing and recording monthly allocation expenses as appropriate
Prepare certain monthly reports in a timely manner
Assist with departmental and organizational special projects as assigned
Assist with budget preparation as necessary
Perform other accounting duties as assigned

Qualifications
Education & Experience

Bachelor's degree in Accounting from a four-year college or university, or an equivalent combination of education, training, and experience
Minimum of 2 years' experience in a similar role
Thorough understanding of accounting and Generally Accepted Accounting Principles (GAAP)
Experience with Blackbaud Financial Edge and ADP Workforce Now strongly preferred

Skills

Strong time management, problem-solving, and organizational skills
Detail-oriented, with the ability to effectively prioritize competing projects
Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and/or governmental regulations
Ability to write clear reports, business correspondence, and procedure manuals
Ability to present information and respond to questions from managers, employees, clients, customers, and the public
Solid math skills: calculating earnings, labor hours, overtime, discounts, interest, commissions, proportions, percentages, and volume; basic algebra
Sound judgment applying instructions in written, oral, or diagram form; able to work through problems involving multiple variables in standardized situations

Technical Skills

Knowledge of computerized general ledger systems (e.g., Blackbaud Financial Edge)
Knowledge of payroll systems (e.g., ADP Workforce Now)
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Other Requirements

Must pass a background check upon hire

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This position is fully on-site with designated start times due to time-sensitive duties (e.g., opening the facility). Are you able to work on-site with a fixed start time?*

Do you have hands-on payroll processing experience (e.g., bi-weekly payroll, timesheet verification, union dues, benefit deductions)?*

Have you supported external audits by preparing schedules or coordinating audit requests?*

Do you have experience with ADP Workforce Now?*

Do you have experience with Blackbaud Financial Edge?*

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Junior Accountant

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